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• 2017 Walmart Employee Handbook
• Walmart Employee Handbook Policies
• Walmart Employee Handbook Contents List

These are the items that belong in an employee personnel file

The employee personnel file is the main employee file that contains the history of the employment relationship from employment application through an exit interview and employment termination documentation. Only Human Resources staff and the employee’s immediate supervisor and manager may have access to the information in the employee personnel file, and it never leaves the Human Resources office.

The employee personnel file is generally stored in a locked, fire-proof file cabinet in a locked location that is accessible to Human Resources staff. The confidentiality of the employee information in the personnel file is of paramount importance.

Of all the company-kept employee files, the employee personnel file is most frequently accessed day-to-day for information by the employer, supervisor, or Human Resources staff.

Considerations About Employee Personnel File Content

The fundamental principles and questions to consider when filing any document in an employee personnel file are these.

• Will the employer need a particular document to justify decisions if the employer was sued? Would the employer need the document in a court of law?
• Does the employee know and understand that the document will be filed in his or her personnel file? In most cases, employers ought to have the employee sign the document, not to signify agreement with the contents of the document, but to acknowledge that they are aware of and have read the document.
• No surprises, opinions, or personal notes about the employee should ever be placed in an employee personnel file. Just the facts, no speculative thoughts, belong in an employee personnel file.

Contents of an Employee Personnel File

Following are recommendations about the documentation that an employer should keep in an employee personnel file.

• Job application
• Resume
• Resume cover letter
• Education verification
• Employment verification
• Rejection letter
• Position job description
• Job analysis records
• Job offer letter or employment contract
• Employment agency or temp agency agreement, if used
• Emergency contact information
• Signed employee handbook acknowledgment form showing receipt of the employee handbook
• Checklist from new employee orientation showing topics covered and by whom
• Any relocation agreements and documentation
• Any contract, written agreement, receipt, or acknowledgment between the employee and the employer (such as a noncompete agreement, an employment contract, or an agreement relating to a company-provided car)

• Life of employment official forms including requests for transfer, promotion, internal job applications, and so forth
• Any other documentation related to employment

• Copies of any performance appraisal used or employee development plans
• Employee self-assessments
• Records from any formal counseling sessions
• Notes on attendance or tardiness
• Performance improvement plan documentation
• Disciplinary action reports
• Employee recognition presented such as certificates, recognition letters, and so forth
• Employee formal suggestions and recommendations, organization responses
• Training records
• Requests for training
• Competencies assessments
• Training class or session notifications or schedules

• Needs assessments signed
• Training expense reports
• Complaints from customers or co-workers

• Employee resignation letter
• Exit interview documentation
• Cobra notification
• Employment ending checklist
• Final accounting for all aspects of the employee's employment such as the final paycheck, vacation pay, the return of company property, and so forth

Here are the policies, procedures, benefits, expectations of the employment relationship, professional behavioral expectations, and more that are often found in an employee handbook. This sample table of contents also covers pay, performance expectations, and legal issues.

2017 Walmart Employee Handbook

Please use these samples as guides for developing the policies and content of your own employee handbook. This table of contents, and the linked policies, articles, and other material may not be reprinted online or used for publication without written permission from Susan Heathfield.

When additional resources are available on the site about a particular handbook item, I have linked additional articles, policies, checklists, and forms here for central interest.

Overview and Employment Relationship

• Welcome Message From the President/CEO
• Company History
• Company Vision
• Company Mission
• Company Values
• Company Overall Goals
• Company Commitment to Employees
• Code of Conduct and Business Ethics
• Non-solicitation Policy
• Employee Handbook Disclaimer
• Employee Signoff Signifying Receipt of the Handbook, the At Will Statement, and Employee Acknowledgement That He or She Understands and Will Abide by the Contents

General Employment Information

• Equal Employment Opportunity Policy (article)
• Accommodation for People With Disabilities (article)
• Employment Eligibility
• Employment of Relatives
• Rehiring Policy
• Harassment and Discrimination

Attendance at Work

Walmart Employee Handbook Policies

• Exempt and Non-exempt Employee Definitions
• Working Hours and Overtime
• Severe Weather and Emergency Closings
• Telecommuting Policy
• Termination When Unable to Work Policy

Workplace Professionalism and Company Representation

Walmart Employee Handbook Contents List

• Workplace Violence
• Safety and Security
• Parking
• Workplace Visitors
• Travel for Business Policy

Payroll Information

• Compensation Schedule
• Recording Time Worked

Benefits

• Benefits Eligibility
• Dental Insurance
• Vision Insurance
• Group Life Insurance
• Disability Insurance
• Health Care Flexible Spending Account (FSAs)
• 401(k) Plan
• Workers' Compensation (article)
• Unemployment Compensation (article)
• Expense Reimbursement
• Educational Assistance (article)
• Employee Assistance Program (EAP)
• Paid Legal Aid
• Supplemental Insurance
• Stock Options
• Employee Discounts
• Retirement

Employee Time Off From Work

• Family and Medical Leave (FMLA) (article)

Use of Company Equipment and Electronics

• Telephone Use
• Company Tools, Equipment, and Supplies

Monitoring in the Workplace

• Video Surveillance and Physical Searches

Performance Expectations and Evaluation

• Employee Conduct and Performance
• Immediate Employment Termination (article)
• Conflict Resolution
• Complaint Procedure
• Employment Termination (article)
• Exit Interviews (sample questions)
• Return of Company Property

Disclaimer

Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. The site is read by a world-wide audience and employment laws and regulations vary from state to state and country to country. Please seek legal assistance, or assistance from state, federal or international governmental resources, to make certain your legal interpretation and decisions are correct for your location. This information is for guidance, ideas and assistance.